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Purchasing & suppliers
Purchasing management software takes procurement from the request to the purchase order through receipt and invoice control. In Odoo, purchasing is linked to inventory and accounting: a below-threshold stock level can propose the order, receipt updates stock, and the order-receipt-invoice match reduces errors.
It's the system that runs procurement: it gathers requests, manages requests for quotation to suppliers, issues purchase orders and follows receipts and invoices. Linked to inventory, it knows what's missing and proposes reorders; linked to accounting, it aligns orders, delivery notes and invoices, cutting errors and maverick spend.
Every step stays linked to the purchase order.
The need arises from an internal request, an inventory reordering rule or a manufacturing order.
Send the request to one or more suppliers and compare prices and lead times before deciding.
The accepted RFQ becomes a purchase order, with agreed prices, quantities and terms.
On delivery you record the receipt, even partial, and inventory stock updates automatically.
The match between order, receipt and supplier invoice highlights discrepancies before posting.
The features we most often configure for SMEs.
Send requests to several suppliers and compare prices and times before issuing the order.
Prices, lead times and preferred suppliers for each item, to buy on the best terms.
Purchase orders generate warehouse receipts, even partial, with always-current status.
The three-way match flags discrepancies between what you ordered, received and were invoiced.
The warehouse's minimum-stock rules propose purchase orders when needed.
Statistics on prices, punctuality and volumes to choose suppliers on data, not gut feel.
What changes between running purchasing by email and having it in the suite.
| Email and Excel | Integrated purchasing (Odoo) | |
|---|---|---|
| Orders | Scattered across emails and attachments | Tracked with status and history |
| Reordering | From memory, with stockouts | Proposed by stock rules |
| Receipts | Not aligned with the warehouse | Update stock automatically |
| Supplier invoices | Checked by hand, error-prone | Order-receipt-invoice match |
| Suppliers | Assessed by gut feel | Chosen on real statistics |
Purchasing doesn't live alone: a below-threshold stock level or a manufacturing order triggers a purchase proposal; receipt updates the warehouse; the supplier invoice, once checked, gives rise to the accounting entry. It's the same shared data, so whoever buys, produces and keeps the books works on the same figures.
Those buying from several suppliers who want to compare offers and keep orders and receipts under control.
Businesses that must procure components in time to avoid stopping production.
Those reordering constantly who want to avoid stockouts and maverick spend.
Frequently asked questions
For most SMEs an integrated purchasing system with inventory and accounting is best, so reordering is stock-driven and receipts update stock. Odoo covers RFQ, orders, receipts and invoice control; Gitogi configures it around your procurement process.
Odoo matches order, receipt and invoice (three-way matching) and flags discrepancies before posting, so you pay for what you actually ordered and received.
The warehouse's minimum-stock rules can propose purchase orders when the level drops; the proposal stays under your control, not a forced purchase.
Yes. Receipts update stock and manufacturing orders needing components can trigger the related purchase proposals, on the same platform.
Prices and editions are on odoo.com. Gitogi does not resell licences: we handle process analysis, supplier and rule configuration, migration and training. For an estimate, get in touch.
Yes. You can activate purchasing and inventory and add manufacturing, sales or accounting when needed, on the same platform.
Related processes
Real-time stock, locations, lots and shipping, connected to sales and purchasing.
Learn moreBills of materials, manufacturing orders and shop-floor progress in one flow.
Learn morePreventive and corrective maintenance of machinery and assets, with full history.
Learn moreControl points, tests and non-conformities built into manufacturing and inventory.
Learn moreTell us how you handle orders and suppliers today: together we'll see how to configure Odoo's purchasing to reorder at the right time and control invoices.
Updated June 2026
Odoo is a registered trademark of Odoo S.A. Gitogi is an Official Odoo Partner and handles analysis, configuration, data migration and training.